Guides-Admin

Header Widget Area

A maximum of 2 widgets can be added to the right side of your header by going to Appearance > Widgets and adding widgets to the section labeled Header Content.

The maximum height of the section is 76px. Any content taller than 76px will be cut off.

All widgets are automatically floated to the right, so the first widget will always be to the far right and the second will stack to the left of it.

If you would like to add an image or  logo to the header area, there are two sizes that work best.

If you are using only 1 widget in the header, you have an available space of 565px x 76px available to work with.

max-header-widget-image-size-full

If you are using 2 widgets in the header, you have an available space of 282px x 76px available to work with.

max-header-widget-image-size-half

By default, the site search disappears from the header once a widget is added. If you would like to keep the search on your site you can add a search widget to the Header Content widget area to bring it back.

Page Hierarchy

Breadcrumbs are based on the hierarchy of the pages. First you need to have a parent page. Then on the child(ren) page(s), choose the parent page in the Parent drop-down menu in the Page Attributes section on the right-hand side, and Publish or Update the page(s).
Page Attributes Parent Dropdown

When you go to the screen that lists all your pages, you can see that hierarchy shown with the dash next to the child(ren) page(s). In the screenshot below, Other Custom Plugins page is the child of Plugins page.

Page Hierarchy

Once the Breadcrumbs option is set to be On in Appearance > Customize > Navigation Options > Breadcrumbs, the breadcrumbs will display on top of the child(ren) page(s).

Precrumbs can be added to the left of the Breadcrumbs to add links to other pages or parent sites. Go to Appearance > Menus, click on create a new menu, enter “Precrumbs” as the Menu Name, add menus items and click Save Menu.

precrumbs

The Precrumbs and Breadcrumbs are displaying on the top of the Other Custom Plugin page now.

Going Live

Before Going Live

Check Admin Email

Be sure to check the admin email for the account, which is listed under Settings > General > E-mail Address. This email is used for a number of purposes and is essential for any sites using the Gravity Forms plugin. The admin email receives all form results and notifications pertaining to Gravity Forms.

email address

Check for Broken Links

Go to your dashboard and check to see if there are any broken links. If there are, be sure to repair them before you go live.
Broken Links Page Screenshot

Accessibility Check

Every site should have contact information in an obvious place (footer, main navigation, homepage). Read through the Accessibility Guidelines and perform spot checks on any pages you think might be problematic.

Search Engine Visibility

From the dashboard, go to Settings > Reading. Make sure the Search Engine Visibility option is unchecked. If left checked, this will block Google and other search engines from listing your content in their search results.

Request Live Site Address

Submit the Go Live Request form. Once the change is made, you will be notified. Some will see the changes immediately, although it may take a few hours for everyone to see the new version of the site. You can reboot your computer to see the change immediately, or if you’re comfortable in the command line you can clear your DNS cache.

After Going Live

You will receive an email notifying you that the site is live.  Now you should complete the following items:

Check for Broken Links Again

Run Broken Link Checker

Depending on how you made your site, it’s possible that there could be broken links in the Navigation or Homepage after the site address changes. Run one more check to be sure everything is ok.

  1. Tools > Broken Links
  2. Click the Search button on the top right
  3. Leave all the fields blank, and click Search

Manually Check Any Widgets

The Broken Link checker doesn’t scan the contents of widgets like the visual editor and others. On your homepage and any other page that uses sidebars, check the links by clicking on them to make sure they work correctly.

Google Setup

Optional, but recommended.

Analytics

Aurora uses Google Analytics to track site-specific traffic information. If you are interested in site traffic statistics, please follow the instructions to set up Google Analytics for your website.

Crawling

Google will eventually find your site and index it. With Google Webmaster Tools, you can speed up the process. This requires Analytics to have already been setup on your site, so if you haven’t done that yet, do that now. While verifying your ownership, use alternative methods: Google Analytics. You may have to clear the site cache under Settings > WP Cache in order to properly verify.

Requesting a Google Crawl of your site

Remove Old Site

It’s always a good idea to deactivate the old site to prevent your visitors from accessing the old/incorrect information. Old sites can show up in Google search results even after you’ve moved your address to the new site.

To remove old sites from the UITS web2 or web9 servers, contact webdev@uconn.edu.
To remove old sites from other servers (Business, NEAG, Libraries, Law, Health, etc) please contact the administrator of that server.

Google Analytics

If you would like to track your site statistics, you'll need to setup Google Analytics.

Setup

  1. Create a Google account for your department, school, college, or other functional group.
    • You'll want to avoid using a personal Google/Gmail account. You will be able to give other google accounts access to these stats afterwards.
  2. Log in to Google Analytics
  3. Click the Admin tab in the top right
  4. Click the + New Account button
  5. Fill out the form using the final URL that your site will use once launched. If you're using a temporary address, hold off on this step until you've launched the site and then use the final URL.
  6. Click 'Tracking ID'
  7. Click 'I accept'
  8. Copy the Tacking ID. It starts with "UA-"
  9. Log in to your site
  10. Go to Settings > Google Analytics
  11. Paste in your tracking code
  12. You will be able to start viewing statistics within 1-2 days

Accessing Your Google Analytics

Server Cache

Normally pages and posts are cached on the server for faster loading times. This can lead to several-minute delays before your content appears to the public. If a change needs to happen immediately, such as fixing wrong information, you can use this tool to manually delete the cache and force the update through faster.

Clearing Cache

In some instances when changes are made to an individual page or the homepage, they can only be seen if the user is logged into the site. A visitor who is not logged in will not be able to see the changes. If this occurs, the cache needs to be emptied. The Performance plugin allows you to empty all caches. To do so:

  1. Log into the site (you must be an Administrator)
  2. Click on the Performance link on the top of your screen and select, ‘Empty All Caches’

performance screen shot

Clear Cache on Individual Pages

Purge cache

  1. Edit the page
  2. Within the Publish module, click on 'Purge from cache'

Another way to clear the cache on a page is within the All Pages list. Simply click 'Purge from cache' from the link menu below the desired page.

Purge page

UC Events Calendar

The UC Events Calendar Widget will display events from any account, or combination of accounts, from the main UConn Events Calendar.

Note that the widget marked Calendar is a WordPress default widget that displays a calendar of posts, and is unrelated to the UConn Events Calendar plugin.

To find the widget, log in and go to Appearance > Widgets. Then, drag UC Events Calendar into a Home section.

How to Use

RSS Feed

Paste the link to an RSS feed from the calendar into this section. You can follow the link next to the text field to create an RSS feed.

Events

This is the number of upcoming events that will appear.

Style

UConn Calendar, as text.
Text will give you the dates and titles of events in a simple text format.
UConn Calendar, with Icons
Icons will place each date in a block, and also include the start time for each event.

calendar-widget-options

Shortcodes

You can embed either a list of Upcoming events or a full Month view of events on any post or page using a shortcode.

Calendar Number

The calendar number is the last number in the web address when viewing a specific calendar on events.uconn.edu.

screenshot
When viewing the UConn Master Calendar, the number is “42”
screenshot
Here on the Benton Museum Calendar, the number is “99”

Embed an Upcoming List

Use this shortcode but replace the ‘cal’ number with that of your own calendar. You can the maximum amount of events that appear by changing the number next to ‘limit‘.

[uc_cal view="upcoming" cal="42" limit="10"]

Embed a Month View

Copy and paste the code below into your page and replace the cal number “42” for your calendar’s number. As an example, take a look at the current month of Aurora Training Calendar.

[uc_cal view="month" cal="42" limit="10"]

Multiple Calendars

You can show events from multiple calendars by entering a comma separated list of calendars’ numbers.

[uc_cal view="month" cal="141, 42" limit="10"]

Limitations

You can only have one calendar shortcode on a page. Any additional shortcodes you add will be ignored by the system.

Link to the Current Month of Your Calendar

To link to the current month, week or day of your calendar, you should follow the format below.

http://events.uconn.edu/current/[month|week|day]/[Calendar Number].

For example, http://events.uconn.edu/current/month/42 takes you to the current month view of the UConn Master Calendar.

Converting User Profiles to UC People

The University User Profiles plugin continues to work, and will be supported for existing sites. However, it will not be available in newly made sites, or any site that uses any theme released after Hale 2015. Sites that wish to upgrade to a newer theme will need to convert their UUP content to UC People.

  1. Follow the instructions for Importing Users to UC People. This will create a “person” for every public user.
  2. Create a People Page to replace each User-List and User-Table page that you had used previously.
  3. If you created profile pages for each user, you want to find those within Pages and then either change their status to ‘draft’ or delete them. This is just to avoid duplicate entries for each person.
  4. Fix any broken links to profile pages, replacing them with the new links to each person.

Importing Users to UC People

It is possible to create entries within People based on a site's Users. This is done by exporting the list of users to a .CSV file, and then importing people from that .CSV file. It is important that you only do this once, as repeating this process will add 2nd, 3rd, and more copies of each person into your 'people' content area. However, it can be incredibly useful when migrating from User Profiles.

Export Users to CSV

Go to Tools > Import/Export Users and select the green Export Users button. Download the generated .CSV file to your computer.

Import People From CSV

Go to Tools > Import People, and below the 'One Time Use' heading, choose the .CSV file to upload. Hit the Import People button. A person entry will be recorded for each 'public' user, and all of their titles, phone numbers, and photos will be transferred for you.

UC People

UC People is a plugin developed by the UITS Web & Mobile Services team. It registers a custom post type of People that appears in the left navigation of the WordPress dashboard.

In combination with new page templates available to Cornerstone-based themes, this plugin provides an easy way to organize and display people.

UC People is available to sites using Cornerstone-based themes, namely Sherman and Hale 2015.

Examples:

http://polisci.uconn.edu/people/faculty/

http://dpp.uconn.edu/faculty-research/faculty-staff/faculty/

http://provost.uconn.edu/our-team/

http://president.uconn.edu/home/our-team/

http://envpolicy.uconn.edu/directory/

http://cap.uconn.edu/staff/

Creating People

To create a person, on the left side navigation on your dashboard go to People > New Person. All fields other than the person's name are optional.

If you used the University User Profiles plugin previously, we have a guide on how to migrate from UUP to UC People. If you have a number of people entered as users, you can also perform a one-time import of users to UC People.

Groups and Tags

People can be organized in two ways, with groups and tags.  These can be managed in the dashboard by selecting 'People' and then choosing either the 'Groups' or 'Tags' options.

Groups

Groups act much like post categories, and can be nested hierarchically. For example, a group might be "Faculty" with nested subgroups of "Adjunct" and "Associate". Groups are useful when creating a page of people, as one feature there is to show people separated by their group assignments.

Tags

Tags are just like the tags used by blog posts. They can also be used to organize people, but do not have the option of being hierarchically nested. For example, a single person might be tagged with "Molecular Modeling", "Nanotechnology", and "Polymers". Later, it would then be possible to display all people in the site with the tag "Polymers".

Creating a “People Page”

One of the features of UC People is a new page template that becomes available. This page template has a lot of great tools to help filter and sort which people you want to display.

To begin, start by creating a new page. On the right, in a box labeled 'Page Attributes', set the 'Template' option to "People". You will notice that below the normal visual editor area for content, there will be a number of new form controls in a box labeled 'People Page'.

Layout

This controls the layout of how the people will be displayed. The Grid option makes a grid of people, with multiple people for each row. This is a great option if you have a lot of images, and want to focus on those.

The Table option has only one person per row, but has a lot more room for details like phone number or email address. This is a great option if you have no images, or want to focus the page more on being a resource to contact people.

Specific People

By default, a people page displays all people in the site. You can see them listed in the left column of this section. However, if you only want to display the information of a few people, you can click on those people in the left column, and they will appear in the right column. Then, the page will only display the people in the right column.

This collection of people can then be further filtered down by the Specific Groups and Specific Tags options.

To return a page to displaying all people, delete all the people in the right column.

Specific Groups & Tags

Choose one or more groups, and only people that belong to the selected group OR any other selected group will appear. This allows you to create one people page for faculty, and another for staff, for example.

Choose one or more tags, and only people that belong to the selected tag OR to any of the other selected tags will appear. This allows you to create a people page of only the people tagged with "Chemistry" for example.

If both Specific Groups and Specific Tags are in use, only people that belong to one of the groups AND have one of the specific tags will appear.

Break Into Groups

When selected, this option will display people broken out into groups ordered alphabetically on the group name. For instance, you could select "Chemistry" as the tag, enable this option, and then the people page would display a list for "Adjunct Faculty", and another for "Associate Faculty".

Information to Display

On each People page, you can choose just how much information you wish to display. Any fields left unchecked will simply be left out. Note: In order to display properly, the person's image should be at least 335px wide.

Viewing a Single Person

Once a person has been published, they are available to be linked to through menus, manual links, or a People Page.

In the Menus section, you will see a new box appear along site pages called 'People'. You will need to select this box, but can then add people into navigation menus the same way you would pages.

Ordering People

By default, people will be ordered alphabetically by first name.

This default ordering can be manipulated by altering the Order attribute of each person.

Order of a person
The Order Attribute

For example, if Abdul, Bogdan, and Carol are all set at order 0, they appear in alphabetical order by last name.

  • Carol Gordon
  • Abdul Kazeem
  • Bogdan Stanek

What's really happening behind the scenes though, is more like this:

  1. Order=0
    1. Carol Gordon
    2. Abdul Kazeem
    3. Bogdan Stanek
  2. Order=1
    1. None.

So, if Bogdan's order number changes to "1", then first the list will display all of the 0's, and then all of the 1's, each in alphabetical order.

  1. Carol Gordon [0]
  2. Abdul Kazeem [0]
  3. Bogdan Stanek [1]

If we then change Abdul to a "1", we'll get this...

  1. Carol Gordon [0]
  2. Abdul Kazeem [1]
  3. Bogdan Stanek [1]

Using this field, it's possible to alter the default ordering of people in lists.

It is important to note that altering the order for a person will effect the order in which they are displayed in any list. If you're using more than one People page, this might be an issue.

Import/Export Users

Import/Export Users is a tool that allows site admins to manage their users through a .csv file editable in spreadsheet programs like Excel. With this file, admins can quickly setup or edit the details of dozens of users and commit all changes with a single upload. It is particularly useful for sites with large numbers of users. Moreover, this tool is supported by all themes and all sites.

Export Users

Go to Tools > Import/Export Users. Click the Export Users button.

This will create a .csv file of all current users, and download that to your computer. You can then edit this file in spreadsheet programs like Excel. You can edit any information about existing users and add new users by adding new rows.

It is important that you do not rename, rearrange, add, or delete any columns. If the .csv file is not formatted correctly, the 'import users" function will not work.

Import Users

Go to Tools > Import/Export Users. Choose the .csv file that you would like to import. The file must be in the exact same format as the one created by the export tool.

Select the Import Users button and the site will update the information of all users and create new users if needed.