Guides-Admin

Private Uploads

Adds visibility options to all uploaded media files with two varieties of control. One type of control allows you to set individual files as being private and also gives you control over the kinds of users that can have access. If you are familiar with the Private Sites plugin then you will notice that the options for the user types are the same.

The other type of control works in tandem with the Private Sites plugin. When you set a site as private, within Settings > Reading : Site Visibility, all files are made private. Individual file controls will not be visible when an entire site is made private.

A user is required to login to view private files and will be prompted to do so when accessing a file directly.
One thing to keep in mind while using this feature is that setting a file as private moves the file to a different folder on the server thus changing the URL.

Courses Plugin

Courses plugin can provide details to display UConn’s course offerings from the Student Administration System, with real-time enrollment and wait list space (if available) information.  This plugin is enabled upon request. Please email webdev@uconn.edu with your website URL to request for this plugin.

Once enabled, site administrators will see a Courses configuration page (Dashboard>Settings>Courses) with the instructions on how to set up the plugin. You can also select which fields to be displayed and reorder them from the configuration page. Using courses shortcodes, you can build a Course Directory, Course List by Subject or Class Details page.

Header Widget Area

A maximum of 2 widgets can be added to the right side of your header by going to Appearance > Widgets and adding widgets to the section labeled Header Content.

The maximum height of the section is 76px. Any content taller than 76px will be cut off.

All widgets are automatically floated to the right, so the first widget will always be to the far right and the second will stack to the left of it.

If you would like to add an image or  logo to the header area, there are two sizes that work best.

If you are using only 1 widget in the header, you have an available space of 565px x 76px available to work with.

max-header-widget-image-size-full

If you are using 2 widgets in the header, you have an available space of 282px x 76px available to work with.

max-header-widget-image-size-half

By default, the site search disappears from the header once a widget is added. If you would like to keep the search on your site you can add a search widget to the Header Content widget area to bring it back.

Page Hierarchy

Breadcrumbs are based on the hierarchy of the pages. First you need to have a parent page. Then on the child(ren) page(s), choose the parent page in the Parent drop-down menu in the Page Attributes section on the right-hand side, and Publish or Update the page(s).
Page Attributes Parent Dropdown

When you go to the screen that lists all your pages, you can see that hierarchy shown with the dash next to the child(ren) page(s). In the screenshot below, Other Custom Plugins page is the child of Plugins page.

Page Hierarchy

Once the Breadcrumbs option is set to be On in Appearance > Customize > Navigation Options > Breadcrumbs, the breadcrumbs will display on top of the child(ren) page(s).

Precrumbs can be added to the left of the Breadcrumbs to add links to other pages or parent sites. Go to Appearance > Menus, click on create a new menu, enter “Precrumbs” as the Menu Name, add menus items and click Save Menu.

precrumbs

The Precrumbs and Breadcrumbs are displaying on the top of the Other Custom Plugin page now.

Going Live

Before Going Live

Check Admin Email

Be sure to check the admin email for the account, which is listed under Settings > General > E-mail Address. This email is used for a number of purposes and is essential for any sites using the Gravity Forms plugin. The admin email receives all form results and notifications pertaining to Gravity Forms.

email address

Check for Broken Links

Go to your dashboard and check to see if there are any broken links. If there are, be sure to repair them before you go live.
Broken Links Page Screenshot

Accessibility Check

Every site should have contact information in an obvious place (footer, main navigation, homepage). Read through the Accessibility Guidelines and perform spot checks on any pages you think might be problematic.

Search Engine Visibility

From the dashboard, go to Settings > Reading. Make sure the Search Engine Visibility option is unchecked. If left checked, this will block Google and other search engines from listing your content in their search results.

Request Live Site Address

Submit the Go Live Request form. Once the change is made, you will be notified. Some will see the changes immediately, although it may take a few hours for everyone to see the new version of the site. You can reboot your computer to see the change immediately, or if you’re comfortable in the command line you can clear your DNS cache.

After Going Live

You will receive an email notifying you that the site is live.  Now you should complete the following items:

Check for Broken Links Again

Run Broken Link Checker

Depending on how you made your site, it’s possible that there could be broken links in the Navigation or Homepage after the site address changes. Run one more check to be sure everything is ok.

  1. Tools > Broken Links
  2. Click the Search button on the top right
  3. Leave all the fields blank, and click Search

Manually Check Any Widgets

The Broken Link checker doesn’t scan the contents of widgets like the visual editor and others. On your homepage and any other page that uses sidebars, check the links by clicking on them to make sure they work correctly.

Google Setup

Optional, but recommended.

Analytics

Aurora uses Google Analytics to track site-specific traffic information. If you are interested in site traffic statistics, please follow the instructions to set up Google Analytics for your website.

Crawling

Google will eventually find your site and index it. With Google Webmaster Tools, you can speed up the process. This requires Analytics to have already been setup on your site, so if you haven’t done that yet, do that now. While verifying your ownership, use alternative methods: Google Analytics. You may have to clear the site cache under Settings > WP Cache in order to properly verify.

Requesting a Google Crawl of your site

Remove Old Site

It’s always a good idea to deactivate the old site to prevent your visitors from accessing the old/incorrect information. Old sites can show up in Google search results even after you’ve moved your address to the new site.

To remove old sites from the UITS web2 or web9 servers, contact webdev@uconn.edu.
To remove old sites from other servers (Business, NEAG, Libraries, Law, Health, etc) please contact the administrator of that server.

Google Analytics

If you would like to track your site statistics, you'll need to setup Google Analytics.

Setup

  1. Create a Google account for your department, school, college, or other functional group.
    • You'll want to avoid using a personal Google/Gmail account. You will be able to give other google accounts access to these stats afterwards.
  2. Log in to Google Analytics
  3. Click the ADMIN tab in the lower left
  4. Click the + Create Account button
  5. Fill out the form using the final URL that your site will use once launched. If you're using a temporary address, hold off on this step until you've launched the site and then use the final URL.
  6. Click 'Get Tracking ID'
  7. Click 'I accept'
  8. Copy the Tacking ID. It starts with "UA-"
  9. Log in to your site
  10. Go to Settings > Google Analytics
  11. Paste in your tracking code
  12. You will be able to start viewing statistics within 1-2 days

Accessing Your Google Analytics

Server Cache

Normally pages and posts are cached on the server for faster loading times. This can lead to several-minute delays before your content appears to the public. If a change needs to happen immediately, such as fixing wrong information, you can use this tool to manually delete the cache and force the update through faster.

Clearing Cache

In some instances when changes are made to an individual page or the homepage, they can only be seen if the user is logged into the site. A visitor who is not logged in will not be able to see the changes. If this occurs, the cache needs to be emptied. The Performance plugin allows you to empty all caches. To do so:

  1. Log into the site (you must be an Administrator)
  2. Click on the Performance link on the top of your screen and select, ‘Empty All Caches’

performance screen shot

Clear Cache on Individual Pages

Purge cache

  1. Edit the page
  2. Within the Publish module, click on 'Purge from cache'

Another way to clear the cache on a page is within the All Pages list. Simply click 'Purge from cache' from the link menu below the desired page.

Purge page

UC Events Calendar

The UC Events Calendar Widget will display events from any account, or combination of accounts, from the main UConn Events Calendar.

You can find the widget under Appearance > Widgets or under Add Widget on a Page Builder page.

How to Use

RSS Feed

Paste the link to an RSS feed from the calendar into this section. You can follow the link next to the text field to create an RSS feed.

Events

This is the number of upcoming events that will appear.

Style

UConn Calendar, as text.
Text will give you the dates and titles of events in a simple text format.
UConn Calendar, with Icons
Icons will place each date in a block, and also include the start time for each event.

calendar-widget-options

Shortcodes

You can embed either a list of Upcoming events or a full Month view of events on any post or page using a shortcode.

Calendar Number

The calendar number is the last number in the web address when viewing a specific calendar on events.uconn.edu.

screenshot
When viewing the UConn Master Calendar, the number is “42”
screenshot
Here on the Benton Museum Calendar, the number is “99”

Embed an Upcoming List

Use this shortcode but replace the ‘cal’ number with that of your own calendar. You can the maximum amount of events that appear by changing the number next to ‘limit‘.

[uc_cal view="upcoming" cal="42" limit="10"]

Embed a Month View

Copy and paste the code below into your page and replace the cal number “42” for your calendar’s number. As an example, take a look at the current month of Aurora Training Calendar.

[uc_cal view="month" cal="42" limit="10"]

Multiple Calendars

You can show events from multiple calendars by entering a comma separated list of calendars’ numbers.

[uc_cal view="month" cal="141, 42" limit="10"]

Embed a Semester List

To create a list which displays all events for all days of a semester use the shortcode below. To select a different semester you can replace "Spring 2019" with Winter, Spring, Summer or Fall followed by a space and than the year you wish to show.

[uc_cal view="upcoming" cal="42" limit="10" semester="Spring 2019"]

Limitations

You can only have one calendar shortcode on a page. Any additional shortcodes you add will be ignored by the system.

Link to the Current Month of Your Calendar

To link to the current month, week or day of your calendar, you should follow the format below.

http://events.uconn.edu/current/[month|week|day]/[Calendar Number].

For example, http://events.uconn.edu/current/month/42 takes you to the current month view of the UConn Master Calendar.

Converting User Profiles to UC People

The University User Profiles plugin continues to work, and will be supported for existing sites. However, it will not be available in newly made sites, or any site that uses any theme released after Hale 2015. Sites that wish to upgrade to a newer theme will need to convert their UUP content to UC People.

  1. Follow the instructions for Importing Users to UC People. This will create a “person” for every public user.
  2. Create a People Page to replace each User-List and User-Table page that you had used previously.
  3. If you created profile pages for each user, you want to find those within Pages and then either change their status to ‘draft’ or delete them. This is just to avoid duplicate entries for each person.
  4. Fix any broken links to profile pages, replacing them with the new links to each person.